Comms Agent — AEC project comms agent for meetings to action items
The Comms Agent reads project-meeting transcripts from Zoom, Microsoft Teams, Google Meet, and Slack huddles, extracts decisions and action items with assigned owner and due date, and posts them to Slack, Teams, or email within single-digit minutes. Currently live with A-1, shipping as their CommsAgent and calibrated to their meeting cadence.
- Meeting follow-up cut from days of after-the-fact minutes circulation to ~5 minutes after the meeting ends, calibrated to each firm’s actual meeting cadence.
- Action items delivered with named owners, due dates, and source-meeting citations — every action traceable back to the transcript timestamp and original agenda topic.
- Same agent across project meetings, internal stand-ups, and client calls — single delivery surface (Slack / Teams / email) per deployment, consistent format across every project.
What the Comms Agent does.
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Reads transcripts from the platforms the team already uses
The Comms Agent ingests transcripts from Zoom, Microsoft Teams, Google Meet, and Slack huddles without asking teams to change their meeting tools. Audio-only calls run through each platform’s native transcription pipeline, while in-person meetings use dedicated recorders calibrated per deployment. Each Live rollout scopes which meeting types are in-bounds so design reviews, coordination calls, and client check-ins are captured while HR or legal calls stay excluded.
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Extracts decisions and action items with citation
From each transcript, the agent pulls out decisions, action items, and open questions, then attaches an owner, due date if stated, and a direct citation back to the transcript timestamp. Low-confidence extractions flag for human review instead of auto-posting, so project managers keep control. This same extraction logic underpins the meeting minutes to action items workflow and feeds downstream RFI drafting when questions stay unresolved.
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Delivers to the team’s working surface
Action items land where work already happens: Slack channels (most common), Microsoft Teams chats, email distribution lists, or a project-management board configured per project. Owners get tagged directly so they see their items within the tools they already open every morning. The agent posts structured summaries, not raw transcripts, so a 60-minute coordination call becomes a concise list of 10–20 traceable items in the chosen channel.
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Feeds the project memory
Every decision and action item also writes into the running record maintained by the Project Memory Agent, so future meetings can reference prior commitments without re-litigation. When a structural change agreed three weeks earlier resurfaces, the project team can jump straight to the original decision and timestamp. This shared memory underpins related workflows like scope-drift detection and timeline tracking without another manual log.
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Surfaces scope and timeline drift
Items tagged as scope, fee, or schedule-related auto-route to the Scope Agent and the project-timeline drift workflow. When a client adds “just one more option study” or shifts a milestone, the agent marks it as potential scope or schedule change instead of burying it in generic minutes. These tagged items then feed into downstream RFI drafting and tracking so contract language and RFIs keep up with what was said aloud.
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Per-deployment configuration for AEC project comms
Each Live deployment configures which platforms are ingested, which channels receive posts, and how long transcripts and summaries are retained. Access controls follow existing project-team groupings so only the right studios, offices, or JV partners see each meeting’s outputs. The agent is calibrated to the customer’s actual meeting cadence — from daily stand-ups to monthly steering committees — so action items appear within ~5 minutes of each call without flooding quiet projects.
Comms Agent — common questions
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Which meeting platforms does the agent ingest from?
The Comms Agent ingests transcripts from Zoom, Microsoft Teams, Google Meet, and Slack huddles, matching the platforms your teams already use. Audio-only meetings run through each platform’s native transcription pipeline, while in-person sessions use dedicated meeting recorders calibrated per deployment. Each Live rollout explicitly selects which meeting types and calendars are in scope so only relevant project and coordination calls feed the agent.
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Where do action items land?
Action items land on the working surface your team already trusts: Slack channels, Microsoft Teams chats, email lists, or a project-management tool configured per project. Most AEC teams choose a dedicated Slack or Teams channel per project so owners see their items alongside day-to-day coordination. The same outputs can also feed downstream workflows like meeting minutes to action items and project-timeline drift tracking.
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How does this differ from a standard meeting transcription tool?
Standard transcription tools stop at a text transcript; the Comms Agent treats that transcript as input, not output. It extracts decisions, action items, and RFI-shaped questions, assigns owners and due dates, and posts structured lists into Slack, Teams, or email within single-digit minutes. Those items then feed project memory, scope-drift detection, and RFI drafting and tracking instead of sitting in a static document no one re-reads.
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What about confidentiality?
Each deployment sets retention windows, access controls, and tenant region to match firm policy and client requirements. Sensitive HR, legal, or commercial calls are excluded by default, and firms can mark entire calendars or meeting series as out-of-scope. Where required, transcripts and extractions process within the customer’s tenancy so project data stays under existing governance and audit rules.
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Who’s running it today?
The Comms Agent is currently live with A-1, shipping as their CommsAgent across active projects. It runs against A-1’s project meetings, internal stand-ups, and client calls, then posts structured action-item lists into their Slack, Teams, and email surfaces. Those outputs also connect into A-1’s Project Memory Agent deployment and their Scope Agent workflows for scope and timeline tracking.
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How accurate is the action-item extraction?
Each Live deployment ships a per-customer accuracy benchmark calibrated against the team’s confirmed action-item history, so firms see measured precision on their own projects. The agent flags low-confidence extractions for human review instead of guessing, which keeps noise low during rollout. Accuracy typically improves over the first weeks as the system sees more of the firm’s meeting patterns, agenda styles, and follow-up habits.